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    Is there a way to make the electronic 1095-C form consent process a REQUIREMENT

    Inteh past 2 years we have had a large group of emplyoees who do not electronically consent for their electronic copy of thier FORM 1095-C, resulting in our staff having to manually print, and mail out thousands of forms to them. Is there a way to systematically make the electronic coopy of their 1095C a requirement? We are on PeopleSoft 9.1. PT8.54

    Thank you!

    @Jessica Ruiz
    Hi Jessica,
    You posted this question quite some time ago, but thought I'd send a reply just in case you still had this question pending. I found the following info on the IRS website, which essentially requires you to mail a paper form to each qualifying employee, unless they have consented to have it provided electronically. Based on this, it would seem the IRS regs wouldn't allow for it. As such, I am doubtful that PeopleSoft would have provided a delivered way to require it. Here is the passage..............
    "Furnishing Forms 1095-C to Employees

    You will meet the requirement to furnish Form 1095-C to an employee if the form is properly addressed and mailed on or before the due date. If the due date falls on a weekend or legal holiday, then the due date is the following business day. A business day is any day that is not a Saturday, Sunday, or legal holiday.

    An ALE Member must furnish a Form 1095-C to each of its full-time employees by January 31 of the year following the year to which the Form 1095-C relates.

    Forms 1095-C for the 2018 calendar year must be furnished by January 31, 2019.

    For more information on alternative furnishing methods for employers, see Qualifying Offer Method, later.

    Filers of Form 1095-C may truncate the social security number (SSN) of an individual (the employee or any family member of the employee receiving coverage) on Form 1095-C statements furnished to employees by showing only the last four digits of the SSN and replacing the first five digits with asterisks (*) or Xs. Truncation is not allowed on forms filed with the IRS. In addition, an ALE Member's EIN may not be truncated on the statements furnished to employees or the forms filed with the IRS.

    Except as provided below, statements must be furnished on paper by mail (or hand delivered), unless the recipient affirmatively consents to receive the statement in an electronic format. If mailed, the statement must be sent to the employee’s last known permanent address, or if no permanent address is known, to the employee’s temporary address.

    Consent to furnish statement electronically.
    An ALE Member is required to obtain affirmative consent to furnish a statement electronically. This requirement ensures that statements are furnished electronically only to individuals who are able to access them. The consent must relate specifically to receiving the Form 1095-C electronically. An individual may consent on paper or electronically, such as by email. If consent is on paper, the individual must confirm the consent electronically. A statement may be furnished electronically by email or by informing the individual how to access the statement on the ALE Member’s website. Statements reporting coverage and offers of coverage under an expatriate health plan, however, may be furnished electronically unless the recipient explicitly refuses to consent to receive the statement in an electronic format. Specific information on consents to furnish statements electronically can be found in Regulations section 301.6056-2."
    Hope this helps you or others with the same question.
    Cheers,
    George

     
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