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Does anyone use ESS for Direct Deposit changes? As an ongoing measure to reduce fraud, we are considering using it in order to have a way for employees to securely notify payroll they have a change and upload their documents to ESS (internal form and bank verification form). I wanted to reach out to see if anyone has implemented something similar?
@Cari Phillips We are going to be implementing this soon as well. Our current process is to have them fill out a paper form and include a deposit slip or voided check to verify that the information on the form is correct. We just discussed today how we are going to ensure that the information that they enter is correct if we no longer require them to give us a deposit slip when we start using ESS. There doesn't appear to be any standard functionality to upload documents for this, and that is probably not feasible anyway for our hourly employees who only have JDE access at a kiosk.
We do not currently pre-note, but that would be an option for us if we start to see problems with the information people are entering.
We are currently using self service and allow employees to enter new direct deposit accounts or change existing. We are using JDE out of the box workflow messaging when a new Bank Routing # is added. However we pre-note all direct deposits to ensure the information given is accurate.