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Does anyone use ESS for Direct Deposit changes? As an ongoing measure to reduce fraud, we are considering using it in order to have a way for employees to securely notify payroll they have a change and upload their documents to ESS (internal form and bank verification form). I wanted to reach out to see if anyone has implemented something similar?
@Cari Phillips Hi. Sorry I haven't replied. There was some problem causing me not to get emails from the forums.
We are working on another program that we want to implement at the same time as the auto-deposit instruction ESS program, so we have not implemented yet.
At this point, we are not planning on pre-noting unless we start to see problems.
@Holee Nunnenkamp - We are also going to be limiting the number of bank accounts that our employees can enter. We are using form personalization to hide the fields for the 3rd and 4th bank accounts.
We had a 3rd party customize the out of the box P055011|W055011A to limit the number of banks an employee can enter.
The out of the box allows up to four, we limit our employees to two.
Here is the Application and Forms that are used for the Auto Deposit out of the box application
@Cari Phillips We are going to be implementing this soon as well. Our current process is to have them fill out a paper form and include a deposit slip or voided check to verify that the information on the form is correct. We just discussed today how we are going to ensure that the information that they enter is correct if we no longer require them to give us a deposit slip when we start using ESS. There doesn't appear to be any standard functionality to upload documents for this, and that is probably not feasible anyway for our hourly employees who only have JDE access at a kiosk.
We do not currently pre-note, but that would be an option for us if we start to see problems with the information people are entering.
We are currently using self service and allow employees to enter new direct deposit accounts or change existing. We are using JDE out of the box workflow messaging when a new Bank Routing # is added. However we pre-note all direct deposits to ensure the information given is accurate.